Terms of service

_Last updated: 13 November 2026_

These Terms of Service ("Terms") govern your use of fpv-race-pits: the website at fpv-race-pits.com, every club site we host (on a fpv-race-pits.com subdomain, a fpv-race-pits.com path or a club's own domain), the fpv-race-pits desktop app, the Discord bot, our APIs and related services (together, the "Service").

The Service is operated by Three Digital Llamas Pty Ltd, a company registered in Queensland, Australia ("we", "us", "our"). You can reach us through the contact options at fpv-race-pits.com.

By creating an account, creating a club, entering a race or otherwise using the Service you agree to these Terms and to our Privacy Policy. If you use the Service for a club or another organisation, you confirm you are authorised to accept these Terms for it, and "you" includes that organisation.

1. Accounts

• You must give accurate details and keep them up to date. One person, one account.
• Keep your password, passkeys and two-factor codes secret. You are responsible for what happens under your account; tell us promptly if you think it has been misused.
• You must be at least 16 to hold your own account. Younger pilots take part through a parent's or guardian's account (as household pilots), and that adult is responsible for their use of the Service.
• You can export your data or delete your account at any time from your account page.

2. Acceptable use

You must not:

• break the law, or help anyone else to, through the Service;
• upload anything you do not have the right to share, or that is defamatory, harassing, hateful, sexually explicit, or that infringes someone else's rights;
• impersonate a person, club or organisation, or misrepresent results;
• interfere with the Service, probe or test its security without our written permission, overload it, or get around rate limits or access controls;
• scrape or bulk-download the Service except through our published APIs and within their limits;
• send spam or unsolicited messages through the Service, including through club email, Discord or notifications;
• use the Service to collect other people's personal information without a lawful basis.

We may remove content, suspend features or suspend accounts that break these rules, and we will tell you why unless the law or safety prevents it.

3. Clubs and payments

Clubs are the merchant of record

When a pilot pays a club through the Service (race entries, memberships and other club payments), the payment is a direct charge on the club's own Stripe account. The club, not us, is the seller and the merchant of record. In particular:

• the club sets its prices and its refund and cancellation rules, and is responsible for honouring them;
• the club handles its own refunds, chargebacks and disputes;
• the club pays Stripe's processing fees from its own Stripe account;
• the club is responsible for its own tax, receipts and accounting obligations;
• Stripe's terms, including the Stripe Connected Account Agreement, apply between the club and Stripe.

Questions about a club payment or refund should go to the club first. We are not a party to the sale between a club and a pilot, but we may help to resolve problems.

Our per-entry fee

For each paid online race entry we take a platform fee from the club's payment (as a Stripe application fee). The pilot pays the club's entry price only; the fee comes out of the club's payout. All our fees are in US dollars (or the equivalent amount shown for the club's currency):

• Free plan: US$0.50 + 3.5% of the entry.
• Club plan: US$0.30 + 1.5% of the entry.
• Pro plan: 50 entries a month included at no fee, then US$0.25 per entry.
• Small entries: for entries under US$10 the fixed part is not charged (only the percentage applies), and our fee is never more than 10% of the entry.
• Refunds: when an entry is refunded, our fee is refunded with it — all of it on a full refund, and the same share on a partial refund.
• Current fees are always shown on our pricing page and in the club's Manage → Money page before you accept payments. Fees for other kinds of payment, if any, are shown before they apply.

4. Subscriptions, trial, cancellation and grace

• Plans. Clubs can use the Free plan at no cost or subscribe to Club or Pro. Subscriptions are charged in US dollars (or the equivalent shown for the club's currency), monthly or yearly, in advance, on our own Stripe account. Prices are on the pricing page and exclude any applicable taxes unless shown otherwise.
• Free trial. A new club gets 3 months (90 days) free with Pro features and no card needed. If the club subscribes during the trial, the remaining trial days are kept and the first payment is taken when they end.
• Renewal. Subscriptions renew automatically until cancelled. You can change plan, update your card or cancel at any time from Manage → Subscription. Cancelling stops renewal at the end of the paid period; we do not refund part-periods except where the law requires it.
• Grace. If a payment fails or a trial ends without a subscription, the club keeps its features for a 14-day grace period while Stripe retries. After that the club moves to the Free plan: its site, live timing and full history stay, paid features stop, and nothing is deleted.
• Price changes. We will give at least 30 days' notice of a price increase for an existing subscription. Founding-club prices are kept for the life of the subscription as described when they were offered.

5. Crew supporters and Buy Me a Coffee

• Crew membership is an optional personal subscription that supports fpv-race-pits. It runs on our own Stripe account, is charged in US dollars, renews until cancelled and can be changed or cancelled from your account. Perks (such as the Crew badge, a place on the Crew wall if you opt in, early access and, for Club sponsors, a moderated logo) last while the membership is active, including any grace period after a failed payment. Supporting us is a contribution, not a purchase of goods, and does not buy any right to influence the Service.
• Buy Me a Coffee. Some people supported us on Buy Me a Coffee before Crew existed. Those payments are governed by Buy Me a Coffee's terms. We import supporters' names, email addresses, amounts and messages so we can thank them and give members their Crew perks (see the Privacy Policy).

6. Content and video

• Your content stays yours. Clubs, officials and pilots keep ownership of what they upload or publish (results, news, photos, logos, profiles, messages and video links).
• Licence to us. You give us a worldwide, non-exclusive, royalty-free licence to host, store, copy, display, format and share that content as needed to run, show and promote the Service (for example on club sites, live pages, share cards, the club directory and Discord posts). The licence ends when the content is deleted, except for copies in backups for their normal life, and except that published race results stay so that standings remain correct (a deleted pilot's results are shown as "Former pilot").
• Video. Race video is hosted on YouTube or other third-party services and embedded in the Service; YouTube's terms apply to it. Only link or stream video you have the right to publish, and respect the privacy of people in it.
• Takedown. If you believe something on the Service infringes your rights, contact us with the location and details and we will act promptly. We may remove content that breaks these Terms.

7. The Discord bot

A club can connect its own Discord server. The fpv-race-pits bot then posts the things the club switches on — heat calls, live and final results, race days and entries, and news — to the channels the club chooses, and can optionally keep a member role and a "racing tonight" role up to date. It asks only for the permissions those features need. The club is responsible for its Discord server and for following Discord's terms. The club can disconnect at any time from Manage → Discord or by removing the bot from its server.

8. The desktop app

• We grant you a personal, non-exclusive, non-transferable, revocable licence to install and use the fpv-race-pits desktop app to run race timing and connect to the Service. The app is proprietary; we keep all rights not expressly granted.
• You must not sell, sublicense or redistribute the app (other than sharing our official download link), or copy, modify, decompile, disassemble or reverse engineer it, except to the extent the law allows despite this restriction.
• The app may check for and install updates. Some features need an internet connection and a club on the right plan.
• The app is provided "as is". Always keep your own record of important race data; timing hardware, radios and computers can fail.

9. AI features

Some features use artificial intelligence, provided by Google (Gemini) and other providers, for example to suggest club site text and themes, generate artwork and certificates, and draft messages. AI output can be wrong, incomplete or inappropriate. Review it before you publish or send it — you are responsible for what you publish. Do not put other people's personal information, or anything confidential, into AI features unless you are allowed to. Content you submit to an AI feature is sent to the provider to produce the result, as described in the Privacy Policy.

10. Availability and changes to the Service

We work to keep the Service available and secure, but we do not promise it will be uninterrupted or error-free. We may change, add or remove features. If we remove a paid feature you rely on, we will tell you in advance where we reasonably can.

11. Australian Consumer Law and limits of liability

• Nothing in these Terms excludes, restricts or modifies any right or remedy, or any guarantee, warranty or other term or condition, implied or imposed by the Australian Consumer Law or any other law that cannot lawfully be excluded or limited. Our services come with guarantees that cannot be excluded under the Australian Consumer Law.
• Subject to that, and to the extent permitted by law:
• the Service is provided "as is" and "as available", and we exclude all other warranties;
• where our liability for a failure to meet a consumer guarantee can be limited, it is limited (at our option) to supplying the services again or paying the cost of having them supplied again;
• our total liability to you for all claims arising out of or in connection with the Service is limited to the fees you paid us in the 12 months before the event giving rise to the claim (or US$100 if you paid nothing);
• we are not liable for indirect or consequential loss, loss of profits, revenue or data, or for the acts of clubs, Stripe, Discord, YouTube or other third parties.
• Racing drones is a physical activity with real risks. Clubs are responsible for their events, safety, insurance and compliance with aviation and radio rules; the Service is a tool to run and publish races, not a safety system.
• You agree to indemnify us against claims by third parties arising from content you publish or from your breach of these Terms, except to the extent caused by our own fault.

12. Suspension and termination

You can stop using the Service and delete your account at any time. A club owner can close a club; the club's Stripe account stays the club's own. We may suspend or end your access if you seriously or repeatedly break these Terms, if we must for legal reasons, or to protect other users or the Service; where reasonable we will warn you first and give you a chance to export your data. Sections that by their nature should survive (fees owed, licences for published results, liability, governing law) survive termination.

13. Changes to these Terms

We may update these Terms. For material changes we will give notice on the Service or by email at least 14 days before they take effect (unless the change is required by law sooner). If you keep using the Service after the change takes effect, the new Terms apply; if you do not agree, you can stop using the Service and cancel any subscription.

14. Governing law

These Terms are governed by the laws of Queensland, Australia. You and we submit to the non-exclusive jurisdiction of the courts of Queensland and the courts that hear appeals from them. If you are a consumer living elsewhere, you also keep any protections the law of your country gives you that cannot be excluded.

15. General

If any part of these Terms is invalid, the rest still applies. Our failure to enforce a right is not a waiver. You may not transfer your rights under these Terms without our consent; we may transfer ours to a successor of the Service, with notice. These Terms, together with the Privacy Policy and any terms shown when you buy a plan, are the whole agreement between you and us about the Service.